Events Manager – 6 Month Contract

Events Manager – 6 Month Contract

Job Title: Events Manager – 6 Month Contract 

Job Location: London office or Remote 

Job Category: Marketing

Northstar Travel Group is looking for an experienced event operations professional to manage the end-to end delivery of two large scale exhibitions taking place in June 2022. This is a six-month temporary position

The post holder must have:

  • Experience delivering B-to-B exhibitions and conferences
  • Valid IOSH certification
  • Experience working at exhibition and international convention centres, ideally Excel London
  • Experience developing and maintaining exhibition floor plans.
  • Experience of delivering successful virtual events
  • Ability to manage event timelines and deliverables
  • Line management experience

 

Key Accountabilities: 

  • To work with the Event Director and key stakeholders to understand the needs of the events, it’s visitor and exhibitor profile, and to deliver an exceptional product based on these needs
  • To outline costings, ensuring these are adhered to throughout the show cycle: managing operations budgets to ensure year-round accurate reporting, capturing changes as required by event development, and compiling regular budget updates for the Event Director
  • To advise Event Director on any operational issues, presenting solutions where possible, to ensure the smooth running of the events
  • To take real ownership of each event and meticulously plan to ensure all elements are organised on time and within budget, collaborating with the wider show team
  • To establish operational procedures and implement/adapt systems to support overall show and conference planning, including creation of production schedules and overseeing exhibitor manual content, production, and platform
  • To review and update procedures where necessary to ensure events are organised efficiently and effectively
  • To have an excellent understanding of current health and safety regulations to create and maintain a safety policy to which all stakeholders should adhere, contracting external expertise as necessary
  • To oversee floor plan management to maximise yield and facilitate effective visitor flow, to oversee consolidation where required and to ensure accurate and regular reporting of gross/ net figures, in line with venue licenses / budgets
  • To advise Event Director on any planned launch events, drawing floorplans, mapping resource, viewing venues, and presenting costings to enable a sound decision on feasibility
  • To successfully interpret marketing collateral and to understand the visitor profile of an event to enable successful delivery of visitor attractions and signage
  • To deliver sponsor areas based on their specifications, balancing show budget and sponsor requirements
  • To manage events onsite to oversee operational delivery
  • To organise staffing of events both through internal and external resource (security, hosting, safety management) to ensure the event runs smoothly and is sufficiently resourced
  • As appropriate, to assist with supplier appointment and negotiation to ensure best value in procuring services
  • To manage supplier relationships, communicating show dates and details to contractors and stakeholders to ensure services are supplied in a timely and appropriate manner, and to ensure contracted suppliers adhere to the terms of their SLAs
  • To approve invoices, ensuring suppliers are paid in accordance with their terms and conditions
  • To plan the resource on each event to ensure that it can be organised on time, determining and upholding deadlines throughout the show cycle
  • To ensure operations team members are working to their schedules leading to timely organisation of key elements
  • Staff housekeeping (managing & tracking holidays and lieu time, and discipline)
  • As appropriate, to deputise for the operations team in their absence to ensure continuity of service

 

Behaviours and Knowledge: 

  • To display effective people and stakeholder management skills and to be confident in communicating on all levels, with both internal and external stakeholders
  • Experience in exhibition operations, demonstrating an understanding of the key considerations, priorities and challenges associated with delivering a successful event
  • Negotiation/influencing skills, which maximise opportunities through supplier contracts/rates
  • Demonstrate prioritisation and time management skills, through delivery of multiple activities and events, whilst managing conflicting deadlines
  • Financial acumen and budgeting skills
  • Excellent attention to detail to ensure financial accuracy in reporting costs and seamless operational delivery of events
  • Effective resource planning to enable adequate staffing levels on events
  • Excellent motivator, manager, and leader
  • Pro-active in managing workload and that of others
  • To be a team player, whilst able to manage workload autonomously
  • Keen interest in Health and Safety, with training to IOSH level or higher

 

About Northstar 

Northstar Travel Group is the leading B-to-B information and marketing solutions company serving all segments of the travel industry including leisure/retail, corporate/business travel, business and sports meetings, incentives, and travel technology.

Brands Include M&IT Magazine, BTN Europe, Business Travel Show Europe, The Meetings Show and Travel Technology Show. 

Please send your cover letter with compensation requirements and your resume to [email protected]. We offer a competitive compensation package, strong benefits and a dynamic and exciting culture. 

 

At Northstar we are laser focused on diversity. We embrace, value and champion our employees’ diverse backgrounds and experiences that make them unique. We understand that cultivating a culture of diversity and inclusion will make us stronger. We are a proud equal opportunity employer.

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